Private school cafeteria with students and mobile operation
    WAiBOT Solution for school cafeterias

    From notebook to real-time control.

    Credit, purchases and parent communication. All from the WhatsApp your team already knows.

    ✓ No computers✓ Voice or text✓ Instant balances
    The problem today

    A notebook doesn't tell you when something changes.

    Information arrives late, incomplete, and depends on finding the right page.

    ?

    Uncertain balance

    The total depends on manual sums and scattered notes.

    Days

    Late information

    Parents only find out when they visit the cafeteria.

    No

    Traceability

    It's hard to know what a student bought and when.

    1×1

    Repeated questions

    Every clarification takes the manager's time.

    02 / 10
    One conversation, full control

    WhatsApp becomes the cafeteria's system.

    01

    Link

    Student + dad + mom

    02

    Deposit

    Weekly credit

    03

    Record

    Purchases by voice

    04

    Notify

    Transaction and balance

    05

    Report

    Downloadable Excel

    The WhatsApp number identifies the parent. WAiBOT links each conversation to the right student.

    03 / 10
    Case 01 · Sign-up and deposit

    Mom and dad, connected to the same balance.

    Each student can be linked to one or more guardians. A deposit is confirmed and available in seconds.

    Identification by WhatsApp number
    One or two guardians per student
    Deposit history and up-to-date balance

    North School Cafeteria

    WAiBOT • online

    I'd like to register my daughter Ana Torres, grade 2B.
    10:24 ✓✓
    Done! I found Ana Torres · 2B.
    Would you like to link another guardian?
    10:24
    Yes, her mom: Laura.
    10:24 ✓✓
    ✅ Ana is now linked to Roberto and Laura.
    10:24
    I'm leaving $300 for this week.
    10:24 ✓✓
    Deposit recorded
    $300.00
    Ana's available balance
    10:24
    Message
    04 / 10

    Cafeteria Operations

    WAiBOT • Operator profile

    0:08
    10:24 ✓✓
    Audio understood
    Ana Torres bought:
    • Sandwich $45
    • Water $18
    Total: $63
    10:24
    Yes, record it.
    10:24 ✓✓
    ✅ Purchase saved
    New balance: $237.00
    Guardians notified.
    10:24
    Message
    Case 02 · Daily operations

    Speak. Confirm. Keep serving.

    The operator says the name, items and amount. WAiBOT transcribes, validates and updates the statement.

    Voice

    During rush hours

    Text

    When convenient

    Alert

    To parents

    05 / 10
    Clear permissions

    Everyone sees what they need.

    Daily operations

    Operator

    Record purchases by voice or text
    Check balance before selling
    Correct an authorized transaction

    Ana Torres balance

    ✓ $237 available

    Full control

    Superuser

    View any account statement
    Review transactions and operators
    Request reports and download Excel

    Weekly report for 2B

    ✓ Excel ready to download

    06 / 10
    Your cafeteria, your brand, your control

    A WhatsApp Business that also understands your operation.

    It's set up with the cafeteria's name, logo and image. Authorized numbers access admin features without leaving WhatsApp.

    Your own brand

    Profile, welcome and conversation with the cafeteria's identity.

    Analyzes conversations

    Spots questions, frequent requests and issues raised by families.

    Ask the agent

    Query reports, transactions and conversations in plain language.

    Manage users

    Add or edit operators and parent numbers linked to each student.

    Protected privileges: WAiBOT knows which numbers can view information, manage family links or change access.
    07 / 10
    Case 03 · Reports

    Ask for a report like you'd order a coffee.

    Generate Ana's statement for this week.
    Done. I found 4 purchases totaling $183. Ending balance: $117.

    Ana_statement.xlsx

    Excel · 18 KB

    Ana_statement.xlsx
    Date
    Item
    Charge
    Balance
    08/03
    Breakfast
    $48
    $252
    08/04
    Recess
    $35
    $217
    08/05
    Lunch
    $72
    $145
    08/06
    Recess
    $28
    $117

    Sample data for demonstration

    08 / 10
    Frequently asked questions

    Everything clear before you start.

    The solution adapts to each school cafeteria's operation, permissions and brand.

    Do we need computers?+

    No. Daily operations, lookups and approvals can all be done from phones with WhatsApp.

    Can a student have two guardians?+

    Yes. One or more authorized parent or guardian numbers can be linked to the same student.

    Who can view and change information?+

    Only numbers with the right privilege. Operators and superusers have different scopes.

    Will the WhatsApp carry our brand?+

    Yes. WhatsApp Business is set up with the cafeteria's name, logo and image.

    Can we download reports?+

    Yes. Authorized users can ask the agent and receive Excel files in the chat.

    Can conversations be reviewed?+

    Yes. Authorized profiles can review and analyze conversations to spot questions, issues and improvement opportunities.

    09 / 10
    WAiBOTAn implementation built for your school

    If you thought “I want this”, let's take the next step.

    Tell us how your cafeteria works and we'll show you a personalized demo with your brand and real cases.

    Families

    Visible balance and purchases

    Cafeteria

    Fast, traceable operation

    School

    Modern, reliable service

    Custom setup · Training included · WAiBOT support

    10 / 10